Exhibitions

We look after every aspect of exhibition planning, marketing, organisation and administration. We assist our clients with all their project management, sales, logistics, stand building and designing needs for their exhibitions and events. Our innovative team offers streamlined benefits intune with our clients objectives, focusing on delegate, exhibitor and visitor needs.

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Initial Planning / Proposal

  • Appreciate your needs after thorough discussion with you

  • Share with you the same vision and ideas 

  • Respect your wishes

  • Follow your budget

Financial Management

  • Transparency and Accountability

  • Maximise profitability without sacrificing service or quality

  • Budget design and control

  • Suggestions for possible funding sources

  • Cash flow projections

  • Coordination Tax

  • Revenue stream control

  • Estimation of possible risks and unexpected expenses

Project  management

  • Timetable preparation and continuous updating and monitoring

  • Supplier management 

  • Coordination for design and production of exhibition materials

  • Staffing scheduling (pre, post and on-site)

  • Coordinate production and audiovisual equipment

Marketing & Communication

  • Design of a fully integrated communication plan

  • Identifying the respective target audience or market & the most appropriate tools and channels

  • Development of your event branding

  • Coordination of press releases, advertisements, inserts

  • Developing websites & Newsletters

  • Coordinate and manage the distribution of direct mail materials

  • Organising Press Conferences

Sponsors

  • Identifying & contacting key sponsors

  • Developing packages to maximise sponsorship potential

  • Managing the contract procedure

  • Delivering and handling the financial aspects

  • Designing & producing sponsorship information

  • Managing sponsors' symposia and extra events

  • Onsite management of sponsors

Exhibition  Management

  • Study & detailed planning of exhibition area​ - Floor Plan​

  • Delivering and handling the financial aspects

  • Designing & producing exhibitors information

  • Arranging insurance cover and ensuring legal, health and safety requirements are adhered to

  • Dedicated stand for Onsite Exhibition Management

  • Issuing an Exhibition Booklet

  • Organising transportation

  • Organising car parking facilities & security

  • Providing onsite management 

Registrations

  • Flexible registering of the participants

  • Responses and sending event confirmations and communications as needed

  • Handle all participant enquiries

  • Create & distribute badges and other exhibition collateral

  • Electronic surveillance of entrances and exits of participants to and from the exhibition hall

  • Create list of pre-registered participants

  • Manage the participants database

  • Up to date statistics and reports

Post Expo Management

  • Conducting post-event evaluations

  • Managing the payment of all invoices

  • Reviewing and controlling the event final budget

  • Creating a debriefing overall report consisting of reliable statistics

Leof. Pentelis 25A & Eantos 2A,

Vrilissia - Athens (entrance from Eantos)

(+30) 210-6131338

©2020 by Raf Events